| e-Financial Apps. Finance streamlines the financial operations of a company. Chart of groups and chart of accounts are defined here. All vouchers related to journal entries, sales, purchase, receipt and payment are recorded. Using e-Financial Apps. Finance a company can generate balance sheet, general ledger, trial balance, profit & loss statement and daybooks besides many other transactional reports. e-Financial Apps. Finance is integrated with Sales, Purchase, Inventory, Costing, Customer Care and Equipment Maintenance. |
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| Features & Highlights |
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Caters to both national and international markets: user-defined formats for number, currency and date |
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Consolidated reports for any level of the company hierarchy |
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Drill down reports to reach up to the voucher level |
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Unlimited levels of groups with up to 999 groups at each level |
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28 system defined groups |
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Entering pending voucher details at the time of accounts creation |
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Definition of subsidiary ledgers |
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User definable precision for amounts (no. of digits after decimal) |
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Flexibility of Indian/American number system |
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Printing of amount in words in any language |
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Multi-branch accounting |
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Allocation of income and expenses to cost centers |
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Department wise budget allocation for all accounts |
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Online and batch posting of vouchers by authorized users |
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Defining narration for vouchers for ease of data entry |
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Flexible voucher numbering – daily, weekly, monthly, yearly and carry forward |
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Transaction limit for vouchers |
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Unlimited entries per voucher |
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Transactions in multiple currencies |
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Conversion rates on selling/buying price |
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Adjustments of exchange fluctuations |
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Fiscal year definition |
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Enterable sales/purchase voucher till sales/purchase modules are live |
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Recurrent JV entries |
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Replication of JV |
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Against invoice/bill |
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New reference – against orders |
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Complete TDS functionality |
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TDS monitoring through integrated inputs from purchase and payments |
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Debit notes/credit notes |
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On account |
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New reference – against order |
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Against invoices/bills |
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TR6 challan |
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Book closing |
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Period closing |
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Financial year closing |
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All accounts closing |
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Bank and cash closing |
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Transfer without closing - ability to work in 2 financial years Simultaneously |
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| Table of Contents |
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| Account Setup |
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Multiple Group |
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Group facilities in classifying and identifying account heads according to their nature. It also enables presentation of summarized information.
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Single Group |
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Ledger balances by themselves do not convey much without some form of classification; therefore, it gives a powerful way to group ledger information, which is meaningful in reports and compliant with laws.
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Single Ledger |
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All accounting voucher entries are passed using ledgers. Ledgers have to be classified into groups.
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Multiple Ledger |
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The "Multiple Ledger" option is located under the "Accounts Setup" menu. When invoked, the default is new ledger creation.
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| Budget Control |
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Leadger Budget |
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Enterprise Financial supports for multiple budgets. Budgets can be specific e.g., for the bank, for the Head Office, Optimistic Budget, Realistic Budget, Pessimistic Budget, etc. Departmental Budgets can also be created, e.g., Marketing Budget, Finance Budget, etc. Budget figures are used as comparisons against actual to highlight variances. Create 'Budgets', through the "Ledger Budget" option located under the "Accounts Setup->Budget Control" menu. To edit or search Budgets, select the "Search/Edit" tab.
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Budget vs. Actual |
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To compare the budgets with actual value, use "Budget Vs. Actual Variance Analysis" option. This option can be found under the "Accounts Setup->Budget Control" menu.
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Service Tax Categories
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Form Type |
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The Form Type creates the form type. To edit a Form type, select the "Edit" Tab.
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Set Element Account |
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To Integrate the ledgers' module with the Centralize accounting system, the Set Element Accounts option is used. The "Set Element Accounts" option is located under the "Accounts Setup" menu. It can also be invoked by clicking the icon in the toolbar or by using Ctrl+E.
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| Voucher Entry |
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Payment Voucher |
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Payment Vouchers record bank and cash payments. The "Payment Voucher" option is located under the "Voucher Entry" menu or through the icon in the toolbar. This option can also be invoked by [F5] function key. Once invoked, new Payment Voucher creation form is displayed by default. To edit or search a Payment voucher, select the "Search/Edit" tab.
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Receipt Voucher
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Receipt Vouchers record all receipts into bank or cash accounts. The "Receipt Voucher" is located under the "Voucher Entry" menu. It can also be accessed through the icon on the toolbar. Alternately it can be invoked by using the [F6] function key. Once invoked, new Receipt Voucher creation form is displayed by default. To edit or search a Receipt Voucher, select the "Search/Edit" tab.
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Sale Voucher |
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Integrated with other modules (Order process), this option is used for Auto Bulk posting Sale Invoice, Excise invoice, Export Invoice. It can be found under Voucher Entry->Sale Voucher menu under the 'Voucher Entry" menu or by clicking the icon on the toolbar. It can also be invoked by using Ctrl+I.
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Purchase Voucher |
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Integrated with our module (Purchase Module), this option can be used for Auto Bulk posting Purchase Invoice. For this, use Voucher Entry->Purchase Voucher under 'Voucher Entry" menu or click the icon on the toolbar. It can also be invoked by using Ctrl+P.
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Journal Voucher |
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Journal voucher records adjustments between ledger accounts. Journal Voucher" option is located in the "Voucher Entry" menu. It can also be accessed using the icon in the toolbar. Alternately it can be invoked by using the [F7] function key. Once invoked, new Journal Voucher creation is displayed by default. To edit or search a Journal Voucher, select the "Search/Edit" tab.
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Contra Voucher |
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Contra voucher records the Voucher entries only related to cash and bank transaction. To edit or search a contra voucher, select the "Search/Edit" tab.
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Memorandum Voucher |
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Memorandum voucher records the Voucher entries in a "Memo Register", without affecting the ledger accounts and financial statements. The "Memorandum Voucher" option can be found under the "Voucher Entry" menu or by using the icon in the toolbar. It can also be invoked with the [F11] function key. Once invoked, new Memorandum voucher creation form is displayed by default. To edit or search a memorandum voucher, select the "Search/Edit" tab.
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Post Dated Voucher |
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To Post Date the vouchers, while entering them, this voucher is used. The Ledgers will not be updated until the date specified. The "Post Dated Voucher" can be found under the "Voucher Entry" menu. Once invoked, new Post Dated voucher creation form is displayed by default. For editing or searching a post dated voucher, select the "Search/Edit" tab.
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Debit Note |
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Debit note voucher records debit note entry for purchase returns or Over-charging by a supplier. For this, use "Debit Note Voucher" option that can be found under the "Voucher Entry" menu. Once invoked, new Debit Note voucher creation form is displayed by default. To edit or search a Debit Note voucher, select the "Search/Edit" tab.
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Creadit Note |
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Credit Note Voucher records credit note entry for sales returns or Customer over-charging. This voucher is prepared, when a customer returns a part that was incorrectly supplied. access "Credit Note Voucher" option via the "Voucher Entry" menu. Once invoked, new Credit Note voucher creation form is displayed by default. To edit or search a Credit Note voucher, select the "Search/Edit" tab.
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Advance Search |
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This option is available in all voucher form searching voucher in different criteria.
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Bank Reconciliation |
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Provides the facility of reconciling the company's Bank Accounts with the Banker's Statement. The Bank Reconciliation is one of the pre-requisites of Auditing and verification of the correctness of accounts at the year-end. Access "Bank Reconciliation" option via the "Voucher Entry" menu or by the icon in the toolbar. It can also be invoked by using the Ctrl+B.
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| Display Accounts |
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Account Explore |
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To display all the groups under a Primary group there are two panels. The left panel is used to select the Primary group, and the respective Subgroups of the selected Primary group are displayed in the right panel. Access "Account Explore" option via the "Display Accounts" menu or click the icon in the toolbar. This option can also be invoked by using the Ctrl+A.
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Account Books |
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Day Book
The Day Book contains all the vouchers for the day, including inventory vouchers. Its purpose is to show a day's transactions. However, any report for any period can be displayed by using the Change Period option. Access "Day Book" option via the "Display Accounts->Account Book" menu.
Cash Book
The Cash Book contains all the vouchers for the day which involved Cash transactions, including inventory vouchers.. To view, use the "Cash Book" option under the "Display Accounts->Account Book" menu or click the icon in the toolbar. This option can also be invoked by using the Ctrl+[F1] function key. To display Cash Book between two dates select the date range from voucher.
Bank Book
The Bank Book contains all the vouchers for the day, which involve transaction through Bank, including inventory vouchers. Reports for any period can be displayed by using the 'Change Period' option. Access "Bank Book" option via the "Display Accounts->Account Book" menu or use the icon in the toolbar. This option can also be invoked by using the Ctrl+[F2] function key.
Account Leadger
This is used to Display all the ledgers. Access "Ledger Book" option via the "Display Accounts->Account Ledger" menu or click the icon in the toolbar. This option can also be invoked by using the SHIFT+ [F1] function key.
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| Account Register |
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Journal Register |
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The Journal Register displays all Journal Voucher Transactions. For this, use "Journal Register" option under the "Display Accounts->Account Register" menu.
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Debit Note Register |
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The Debit Note Register displays all Debit Note Voucher Transactions. For this, use "Debit Note Register" option under the "Display Accounts->Account Register" menu.
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Credit Note Register |
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The Credit Note Register displays all Credit Note Voucher Transactions. Access via the "Credit Note Register" option. This option can be found in the "Display Accounts->Account Register" menu.
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| Sales Analysis |
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Sale Register |
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The Sale Register displays all Sale vouchers of Ledger month wise, that is created under "Sale Account" Type. Access "Sale Register" option via the "Display Accounts->Sale Analysis" menu or click the icon in the toolbar. This option can also be invoked with the Ctrl+ [F8] function key.
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Sale Register (Columnar Wise Details) |
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The Sale Register (Columnar Details) displays all the sale type voucher entry in columns. For this, use "Sale Register (Columnar Details)" option under the "Display Accounts->Sale Analysis" menu.
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Sale Extract Register |
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The Sale Extract Register displays all Sale vouchers, which are created under "Sale Account" Type, i.e. it displays all data regarding sale type voucher like Sundry Creditor, Taxation, Freight (including sale voucher). Access "Sale Extract Register" option via the "Display Accounts->Sale Analysis" menu.
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Party Wise Sale Register
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This Voucher allows the display of Party-wise purchase details i.e. it displays the party-wise sale voucher. For this, use "Sale Register party wise" option under the "Display Accounts->Sale Analysis" menu.
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| Purchase Analysis |
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Purchase Register |
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The Purchase Register displays all Purchase voucher of Ledger month wise, which are created under "Purchase Account "Type. Access "Purchase Register" option via the "Display Accounts->Purchase Analysis" menu or by using the icon in the toolbar. This option can also be invoked by using the Ctrl+ [F9] function key.
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Purchase Register (Columanr Details) |
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Access "Purchase Register" option via the "Display Accounts->Purchase Analysis" menu.
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Extract of Purchase Register |
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The Purchase Extract Register displays all data regarding purchase type voucher like Sundry Creditor, Taxation, Freight (including Purchase voucher). For this, use "Extract Purchase Register" option. This option can be found under the "Display Accounts->Purchase Analysis" menu.
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Party Wise Purchase Register |
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The Party-wise Purchase Register displays party-wise purchase details. Access "Party-wise Purchase Register" option via the "Display Accounts->Purchase Analysis" menu.
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Cash Flow |
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The Cash flow displays all cash transactions. It is the movement of money into and out of the company. It's the cycle of cash inflows and outflows that determine the company's solvency. Access "Cash Flow" option via the "Display Accounts" menu.
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Fund Flow |
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Fund flow statements measures the inflows and outflows of funds that result from any business activity. This statement shows the total increase or decrease in working capital in the specified period.
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| Outstanding Due Report |
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Debtors Ageing Analysis Bill Details |
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This is used to display the Debtors whose payments are due, and the no of days by which the payment is to be done. Access "Debtors Ageing Analysis" option via the "Display Accounts->Ageing Analysis" menu.
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Creditors Ageing Analysis Bill Details |
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This is used to display the creditors whose payments are due, and the no of days by which the payment to be paid. Access "Creditors Ageing Analysis" option via the "Display Accounts->Ageing Analysis" menu.
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Bill Payable |
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Display the bills that have to be paid to the party. Access "Bill Payables" option. This option can be found under the "Display Accounts->Ageing Analysis" menu.
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Bill Receivable |
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This will display the bills that have to be received from the party. Access "Bill Receivable" option via the "Display Accounts->Ageing Analysis" menu.
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Confirmation of Account |
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This is used to confirm Final account ledger of debtors and creditors. Access "Confirmation of Accounts" option via the "Display Accounts->Account Ledger" menu.
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| Summary Account |
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Ledger Summary |
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This shows the Overall Summary of all ledgers. Access "Ledger Summary" option via the "Display Accounts->Summary Account" menu.
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Group Summary |
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This shows the Overall Summary of all groups. Access "Group Summary" option under via "Display Accounts->Summary Account" menu.
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| Trial Balance |
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To test the accuracy of the entries of all the debits and credits in a double-entry ledger, Trial balance is used. The Total of the credit entries should tally with that of the debit entries. If it does not tally, there is an indication that a mistake has been made.
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Trial Balance |
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This is used to display all debit and credit balance for a ledger. Access "Trial Balance" option via the "Display Accounts->Trial Balance" menu or by the icon in the toolbar. This option can also be invoked by using the Ctrl+T.
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Yearly Monthly Comparison Balance |
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This shows yearly and monthly comparison of each ledger and their debit and credit balances. Access "Yearly/Monthly wise Comparison" option via the "Display Accounts->Trial Balance" menu.
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Comparison Trial Balance |
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To compare the Trial Balance of two consecutive financial years access "Comparison Trial Balance" option via the "Display Accounts->Trial Balance" menu.
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| Ratio Analysis |
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This report lists out various ratios like Current ratio, Quick ratio, Dept/ Equity ratio, Gross Profit %age, etc. calculated for the company. Specify the date on which (as on date) you wish to take ratio analysis report..
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| Profit Loss A/C |
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Profit & Loss (P&L) Account/Income Statement reports the revenues and expenses of a firm of an accounting period. Revenue is the income that the firm mainly accrues either by the sale of goods and services, or by investing the resources of the firm outside. Expenses are the costs incurred in earning revenues. For this, use "Profit & Loss A/C" option under the "Display Accounts" menu.
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| Balance Sheet |
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A company's assets and liabilities are described by a Balance sheet; i.e. the total amount of assets the company controls compared to what the company owns plus what the company has borrowed. The Balance sheet interests stock investors because it provides details on the actual assets that make up a stock's book value. Access the "Balance Sheet" option via the "Display Accounts" menu or click the icon in the toolbar. This option can also be invoked by using Ctrl+E.
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