| e-Financial Apps. inventory covers all stock related functions of an organization. Stock management and valuation activities, which form the backbone of any organization generally, take a lot of time and resources. e-Financial Apps. Inventory handles all the store activities of issues, dispatches, receipts and quality control. The lot wise stock of each item is maintained and various MIS are provided for tracking stock movement. e-Financial Apps. Inventory is integrated with Order Process, Purchase, Finance, Production Planning and Production. |
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| Features & Highlights |
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Online status of item quantity in terms of on-hand, on-hand, available, reserved, ordered, to order, rejected, defective and reworkable quantities. |
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Complete excise functionality and generation of excise registers |
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Multiple levels of classification of items |
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Excisable items – Definition and Chapter allocation |
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Multiple units of measurement |
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Alternate items for Production Planning |
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Handling of non-stock low value items like stationery |
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Lot wise tracking of inventory at shop floor and main stores |
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Stock Valuation – LIFO/FIFO/weighted average |
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Material Requisition from different requirement areas |
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Purchasing and subcontracting |
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Receiving material against sales order processing, material requirement, |
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Subcontracting, gate pass and production requisition |
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Landed Rate of Items |
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Quality Control based on QC parameters |
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Handling Material Rejections |
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Rejected Material dispatch to subcontractors |
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Linking of MRN to PO and Invoice |
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Gate pass – returnable/non returnable |
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Cenvat claim for capital goods |
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Analysis which help in maintaining optimum stock levels t |
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Physical verification of stock |
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Reallocation of rework able stock |
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Multiple warehouses/branches/regional offices |
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Stock transfer – receipts from other warehouse |
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Consolidation of all warehouses |
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Consolidation at any level of company hierarchy |
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| Table of Contents |
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| Master Data |
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Supplier/Ledger Master |
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All accounting voucher entries are passed using ledgers. Ledgers have to be classified into groups.
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Material Group |
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Groups, serve to both classify and identify materials according to their nature, and enable presentation of summarized information.
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Item Master |
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Item may be a raw material, finished material or a consumable which is sold or purchased.
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Grade Master |
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The grade Master creates the grade, assigned to the material. This option can be found in the “Master Data” menu. Once invoked, the default is new grade creation. To edit a grade, select the “Edit” Tab.
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Color Master |
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The Color Master creates the color for the material. This option can be found in the “Master Data” menu. Once invoked, the default is new color creation.
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GSM Master |
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GSM stands for Gram Size Measurement.. This option can be found in the “Master Data” menu. Once invoked, the default is new GSM creation form. For editing a GSM, select the “Edit” Tab.
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Thickness Size Master |
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The Thickness Size Master creates Sizes, which are allocated to materials. This option can be accessed through the “Master Data” menu. Once invoked, the default a new size creation form is displayed.
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Inventory Location Master |
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This form is used to create the locations for maintaining the stock of items purchased.
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Unit Master |
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Unit of measurement: any division of quantity accepted as a standard of measurement or exchange of an item. Unit measurement is the determination of the size or magnitude of something. Some examples of measurement units are - Kgs., Pcs, gram etc. It is important, however, to know that different kinds of quantity Unit should be measured with its corresponding type.
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Process Material Stage Master |
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At the time of processing of raw material (Raw material > Finished) the material goes through several processes. This form defines these various process stages. To use this option select the “Process Material Stage” menu item found in the “Master Data” menu option.
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Transport Master |
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Description: Material is delivered in several ways through various transport companies. The “Transport Master” lists these companies. This option can be found in the “Master Data” menu.
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Vehicle Master |
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Transportation requires mention of a vehicle number, which is provided via the “Vehicle Master”. This option is found in “Master Data” menu.
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Inventory Explorer |
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Stock Explorer is a gateway of the inventory system through which an item can be “explored” Window’s style. It shows a material’s Minimum and Maximum level, and the current stock position. This, option is accessed through the Master Data->Inventory Explorer menu or the icon on the tool bar.
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Bill of Material (BOM) |
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A bill of material (“BOM") describes a product in terms of its assemblies, sub-assemblies, and basic parts; it is essentially of a list of parts. BOM is an integral part of the design and manufacture of any product. Often, BOM’s contain hierarchical information. This increasing level of detail continues for all sub-assemblies until it reaches its constituent parts, or modules that are out of the scope of the BOM (i.e. parts that are bought in from another manufacturer). BOMs are important, since without the knowledge of how many parts a product needs, there is no way of knowing how many units of a part are required.
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Opening Stock |
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The Stock-in-hand at the beginning of an inventory period is the Opening Stock. The option to pass Opening Stock for Raw Materials can be found in the “Master Data” menu item by following the path:
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Raw Material
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Consumable Material |
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Opening Stock option for Consumable materials can be found in the “Master Data->Opening Stock” menu item.
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Finished Material |
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Opening Stock option for finished materials can be found in the “Master Data->Opening Stock” menu item.
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Finished Goods (Specification Wise) |
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This option specifies the length, width, height and other specification if the item. Opening Stock option for finished materials can be found in the “Master Data->Opening Stock” menu item.
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| Receipt Material |
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Raw Material |
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Track information related to the receipt of raw material i.e. Gate no., received qty. etc. This option can be accessed this option from Receipt Material->Raw Material menu. It an also be invoked by using Ctrl+ R or with the icon on the toolbar.
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Consumable Items |
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Keeps track of information regarding the receipt of consumable material, i.e. gate no., received qty. etc. This option can be accessed from Receipt Material ->Consumable Material menu item option. It can also be invoked by using Ctrl+ C or with the icon on the toolbar.
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Production Slip (Finished Material) |
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Maintains a record of raw material which is used for the production of finished material, i.e. their quantity, store location etc. The option is accessed via Receipt Material->Production Slip (finished) menu item or use the icon on the toolbar.
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Production Slip (Specification Wise) |
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Maintains a record of raw material which is used for the production of finished material, i.e. their size, color, gsm etc. The option is accessed via Receipt Material->Production Slip (Specification Wise) menu item or use the Ctrl+F
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Job Work (Customer) |
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This form keeps track of information relating to job work material released to a customer, i.e. customer name, qty etc., access this option via Receipt Material->Job Work (Customer) menu item option.
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Job Work Receipt |
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This option keeps track of the job work received provided to a supplier. Access this option via use Receipt Material->Job Work Receipt menu item option.
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| Issue Material |
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Raw Material |
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This option keeps track of information relating to the issue of raw material, i.e. Gate no., issued qty. etc. Access the option via, Issue Material->Raw Material menu item. It can also be invoked using F6 function key or by using the icon on the toolbar.
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Consumable Material |
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This option keeps track of information regarding issue of Consumable Material, i.e. Gate no., received qty. etc. access this option via Issue Material->Consumable Material menu item option.
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Stock Transfer (Finished Goods) |
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This option keeps track of all the information relating to transfer of material from one location to another, access option via Material Issue ->Stock Transfer (Finished Goods) menu item option.
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Material conversion |
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This option keeps track of all the information relating to Conversion of material, from one group-to-group, access this option via Material Issue ->Material Conversion menu item option.
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Job Work (Supplier) |
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This form keeps track of information relating to job work material released to a supplier, i.e. supplier name, received qty etc., access this option via Issue Material->Job Work Supplier menu item. This option can also be invoked by using F7 function key.
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Dispatch Material |
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This option maintains records relating to the dispatched materials.
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Physical Adjustment |
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The process of physically sighting and counting quantities of materials held in inventory by a Center, reconciling the count with the recorded balance, and processing the necessary documents to adjust the inventory records and the financial accounts.
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| Return Material |
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Production Unit in House |
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This option tracks information relating to stoppage of production, due to some deficiency in the material, access this option via Return Material->Production Unit in House menu item.
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Sales Return |
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This option tracks information relating the return of purchased material due to defects in the material, i.e. Gate no., Received qty. etc., access this option via Return Material->Sales Return menu item. It can also be invoked by using F[12] function key or by using the icon on the toolbar.
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| Reports Printing |
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Check List |
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Material Master Print |
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Approved Supplier |
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Discontinue Material List
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Opening Stock |
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Raw Material |
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Consumable Material |
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Finished Material |
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Finished Material (Specification)
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Receipt Material |
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Material Inward Register (Combined) |
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Raw Material Inward Register |
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Consumable Inward Register |
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Production Register
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Issue Material |
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Issue Register (Combined) (Supplier) |
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Raw Material Issue Register |
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Stock Transfer Register |
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Consumable Issue Register |
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Dispatch Register |
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Job Work Issue Register
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Stock Register |
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Raw Material |
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Finished Goods |
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Finished Goods (Specification) |
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Consumable Goods |
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Job Work
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Summary Stock |
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Raw Material |
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Finished Goods |
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Finished Goods (Specification) |
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Consumable Goods |
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Job Work
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Pending Register |
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Job Work Vendor |
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Job Work Customer
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Exception Reports |
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Daily Critical Report (Below Min. Stock) |
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Excess Stock Register |
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Sales Rejection Register |
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Short Discrepancy Register |
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Fast Moving Items Report |
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ABC Analysis Reports |
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Physical Adjustment Reports |
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Stock Valuation Report |
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Job Work Customer
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